Setting Up Admins & Teachers using Roadmaps Self-Setup

If your school or district is using Clever Secure Sync for user management, this article isn't relevant to you! Your admins and teachers should be added to your SIS and shared with Roadmaps based on your Clever sharing rules. Check out these helpful articles for more on user management through Clever Secure Sync: Getting Set Up with Clever Secure Sync, Troubleshooting for Clever Admin, Troubleshooting Clever Login Issues

Video Walkthrough

Prefer to watch a video instead of reading through the article? This video will walk you through the information that is outlined below.





You’re ready for this step if… The person identified for being responsible for creating Admin and Teachers accounts at your District or School has already received an initial Welcome Email with instructions for logging in to their account. If nobody at your District or School received this email and you believe they already should have, please reach out to Mary (msandvik@newclassrooms.org).


It may be helpful to collect user information in advance as you’ll need to know who will need access. Here's the information you'll need for each user you're trying to create:

  • The user’s full name
  • Email address
  • User type
  • School or schools they will need to be associated with, if applicable

If you received a Welcome Email, click on the link provided in the email. You will want to change your password by selecting Forget Password or you can select one of the Single Sign-On options. Once you have done this you can follow the Admin and Teacher Account Setup instructions directly in Roadmaps to set up all or some accounts.

If you need to do this at any other time, you can close out of the system. You can always log back in and continue the process by going to www.ttoroadmaps.org/login by using your credentials.

User Types

There are three types of staff users in the Roadmaps system. Each user has different roles and permissions and should be considered carefully. All users can create classes and add students to the platform, but not all staff users can manage other staff users via an Admin page. Refer to the table below for guidance on how to select users.


User Select this user if…
District Admin 
  • they need to access reports across all schools running Roadmaps in the district
  • they will need to manage users across all schools in the district
Site Admin
  • they need to access reports at one or more school(s)
Teacher
  • the staff member is an educator
  • the staff member will be supporting students in any capacity

To create users:

  1. Navigate to the Admin tab (if you are logging in for the first time, this is the default page)

    Add Administrators and/or Teachers via bulk upload or one at a time

    NOTE: you can assign users to more than one school (comma separated values in .csv or by selecting more than one school in the dropdown).

    1. If you’re using the Bulk Add,
      1. Populate the .csv file and save to your computer
      2. Click Find File and add the file you edited
      3. select Upload
    2. If you’re adding users individually,
      1. Fill out the form on the left side
      2. Press Save
      3. Repeat for each user.
    3. Once users have been added you can see them populated on the right side as Pending Accounts. From here, you can view and delete users if they were added accidentally.
  2. Click Go to Step 2: Check for Errors and correct anything necessary
  3. Click Go to Step 3: Review Accounts
  4. Click Create these accounts
  5. This will automatically trigger a Welcome Email for those newly created users.

NEXT STEP: Teachers Create their Class(es). See how in this article: Creating Your Class(es)

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